Table of Contents | Vendor Memo Codes--Functional List
| Code | Message |
|---|---|
| @g;cat= | IRH KATALOG ___________ |
| @s;cat= | EN SU CATALOGO DE ___________ |
| a | If shipment was made within the last 30 days please do not ship again. |
| aa= | __________ Acquisitions Assistant |
| ac= | __________ Accounts Assistant |
| addr | Please correct/update our address label to read as above. |
| ag= | Our records indicate we have a subscription for the above title through our agent ___________ |
| al= | __________ Acquisitions Librarian |
| ale | Please use attached label. |
| an= | Our account/customer/subscriber number is ___________ |
| ann= | Announced for __________ |
| as= | __________ Acquisitions Supervisor. |
| aul | Please send us the correct title on the same order number and rebill. If you cannot supply please report. |
| avl= | Available from:__________ |
| bloc | We have not received this title which we expected to receive on our blanket order/approval plan. Please supply or report as soon as possible. |
| boc= | The title listed above was received on our approval plan and is being returned because it is not wanted for our collection. The entry has been lined off your invoice __________ PLEASE DO NOT ISSUE CREDIT. |
| bod= | The title listed above was received on our approval plan and is being returned because it is a duplicate. The entry has been lined off your invoice __________ PLEASE DO NOT ISSUE CREDIT. |
| bop= | The title listed above was received on our approval plan and is being returned because it is out of the scope of our profile. The entry has been lined off your invoice __________ PLEASE DO NOT ISSUE CREDIT. |
| cat= | YOUR CATALOG/ITEM __________ |
| cb= | The title listed above was billed on your invoice __________ We have not received this item. We have processed your invoice for payment. If you cannot supply, please issue us a credit memo. |
| cbb | If you cannot send without charge, please send and bill us. |
| cbn | If you cannot send without charge, please quote the price before sending. |
| ccm= | We have not yet received your credit memo for this returned item. Please send us your credit memo against your invoice _____________ |
| cd | Please supply compact disc only. |
| cdp | We will claim next directly with the publisher. |
| cfc= | Confirming our cable of _____________ |
| cft= | Confirming our call of __________ |
| cho | Please check to insure that our order is correctly entered and that future issues will be mailed as published. |
| ci | We have received this item. We have not yet received your invoice. Please send us your invoice. |
| cl1 | * * * FIRST CLAIM * * * We have not yet received this item. If you cannot supply, please report. |
| cl2 | * * * SECOND CLAIM * * * We have yet to receive this item or a report explaining its delay. Please supply or report. |
| cl3 | * * * THIRD CLAIM * * * May we please have a status report on this item within sixty days? |
| cla1= | * * * FIRST CLAIM * * * We have not yet received __________ If you cannot supply, please report. |
| cla2= | * * * SECOND CLAIM * * * We have yet to receive __________ or a report explaining its delay. Please supply or report. |
| cla3= | * * * THIRD CLAIM * * * May we please have a status report on __________ within sixty days? |
| clf= | Our records indicate we have not yet received __________ You earlier advised us this material would be available by this date. Please send or advise. |
| cmi= | The book received in response to this purchase order should have been accompanied by a _____________ which we did not receive. Please supply or report if it is not available. |
| cmr= | Please send us your credit memo against your invoice ____________ |
| coc | Please consider this order closed. |
| con | Please refer to the above order no. in all future transactions regarding this title. |
| crt= | Our notice of cancellation for the title received on this purchase order must have reached you too late to prevent shipment. May we please have permission to return this copy for credit on your invoice __________ |
| da= | __________ Documents Assistant |
| dac= | Charge our deposit account __________ |
| deft | The copy of the above title which you supplied was received in damaged or imperfect condition. Please send us a no-charge replacement. We will hold the defective copy pending your instructions for disposal. |
| def= | The copy of __________ which you supplied was received in damaged or imperfect condition. Please send us a no-charge replacement. We will hold the defective copy pending your instructions for disposal. |
| dep | Charge our deposit account. |
| dmi= | Our records indicate that we receive the above title through our depository program. We have not yet received __________ Could your office supply a copy (or copies) directly? Please send or advise. |
| dnda | Please do not duplicate on approval/blanket plan. |
| dp= | Our depository number is __________ |
| eisc= | In response to our order for the above title, we have received an ERROR-IN-SHIPMENT. We are returning the incorrect title unpaid and have lined the entry off your invoice______ |
| eisk= | In response to our order for this title we have received __________ which we will keep. However, we still need the correct title. Please supply the correct title on the same order number and rebill. |
| emi= | Our records indicate we regularly receive the above title on an exchange basis. We have not yet received __________ Please send or advise. |
| enc | Please see the attached. |
| exe | Please supply on our exchange. |
| exr | Prosim vyslat v poriadke knigoobmena. (NOTE: 2 lines on p.o.) |
| ext= | We are receiving __________ extra copy/copies. |
| fch | Please supply microfiche edition. |
| flm | Please supply positive silver halide film. |
| fsb= | We have received a duplicate book in response to the above order no. The first shipment was billed on your invoice ________ |
| gi | Please send the item listed above. If you cannot supply without charge, please send with your invoice. |
| gmi= | Our records indicate we regularly receive the above title as a gift. We have not yet received __________ Please send or advise. |
| gnp | Please send the item listed above. If you cannot supply without charge, please notify us of the price before sending. |
| hard | Please supply cloth ed. |
| ifop | If title is OP, please search OP market & QUOTE before sending. |
| ineu= | We have enclosed your invoice __________ unpaid. |
| ip= | We paid for this on your invoice __________ |
| knig= | Knigoobmen. Knizhn. letopis __________ |
| mlb | Please add our name to your mailing list and send us all future issues. If there is a charge for this material, please bill us. |
| mlfi= | Please add our name to your mailing list and send __________ and all future issues. |
| mlp | Please add our name to your mailing list and send us all future issues. If you cannot supply without charge, please notify us of the price before sending. |
| mmi= | Our records indicate we regularly receive the above title on our membership. We have not yet received _____________ Please send or advise. |
| ncp= | Item was lined off invoice __________ PLEASE DO NOT ISSUE CREDIT. |
| nr= | We have not received __________ |
| nsub= | THIS IS OUR _________ SUBSCRIPTION. |
| nv= | (Entire message is variable data.) |
| nyp | According to the information available to us, the title we ordered has not yet been published. |
| nyv | Enclosed is a New York State voucher to be signed and returned. |
| oc | This is a CANCELLATION. Please stop shipment and cancel this order effective immediately. |
| occ | Please cancel our complimentary subscription. |
| ocd= | This order was cancelled on __________ |
| on= | Order no. __________ |
| ord= | Our order was for __________ |
| ordo= | We would like to order every __________only. |
| pay= | Our last payment was made on your invoice ______ |
| pbc= | Please send us information regarding the price and availability of __________ |
| pbe | Buy pbk if available and prebind. |
| pbi | Please send us information regarding the price and availability of back issues. |
| pbk | Buy paperback ed. if available. |
| pci | Please advise if the above publication has been discontinued. If so, with what issue did it cease? |
| pho | A photocopy would be acceptable. |
| pon= | Previous order no. __________ |
| ppce | *** PREPAID. CHECK ENCLOSED. *** |
| ppd | This item was prepaid. Please supply or report. |
| pr= | To substitute a price in a foreign currency for the $ price in the AMT field on OPR, type pr= [price in foreign currency] in NV field of OPR. Price in foreign currency will then print in Est. Unit price box of purchase order. Example: NV pr=DM45.00 |
| prx | To suppress printing of a price in the Est. Unit Price box of the purchase order, type prx in the NV field of the OPR. Prx must be the first code in the NV field. |
| pyl= | PER YOUR LETTER DATED __________ |
| pyq= | PER YOUR QUOTATION DATED__________ |
| rac= | We are returning __________ |
| rbk= | We are returning the enclosed item because __________ |
| rcv= | We have received __________ |
| rds= | We are returning the second book. It has been lined off invoice __________ PLEASE DO NOT ISSUE CREDIT. |
| rdu= | __________ of the above title which you supplied is a duplicate. May we have your permission to return ? We are holding the material pending your reply. |
| rei | We are returning the enclosed item. |
| ret | The enclosed title is being sent in response to your permission to return. |
| rfnd | Please refund our payment. |
| rfu= | This item was returned to you on __________ |
| rg | REFERENCE: The following title: (Note: This message prints in the Memo Reference line only). |
| rpcp= | We have received and paid for this item on your invoice ________ Our notice of cancellation was too late to prevent shipment. May we have permission to return this title for credit? |
| rpdu= | The item you supplied on your invoice __________ is a duplicate of a title in our collection. May we have your permission to return this publication for credit? We are holding your invoice pending your reply. |
| rpl= | We would like to obtain a replacement for __________ Please send and bill accordingly. |
| rpp= | We have received this item on your invoice __________ This is an unwanted duplicate of a title in our collection. May we have your permission to return this publication for credit? Your invoice has already been processed for payment. |
| rs= | It was returned because it was ___________ |
| rsb= | Please report before shipping if price exceeds ________ |
| rsq | We received this title in response to our out-of-print search request. Unfortunately you did not quote the price before sending the item as we had asked you to do, therefore we are returning the item unpaid. |
| rta= | We have already returned ___________ |
| rtcr= | The title received in response to this purchase order was ordered in error. May we please have permission to return it for credit on your invoice ___________ |
| rush | ******** PLEASE RUSH ******** |
| s | Sincerely, |
| sa= | __________ Serials Assistant |
| samp | Please supply current issue/volume as a sample. If there is a charge, please bill us. |
| sc= | This is a CANCELLATION. Please stop shipment and cancel our order effective ___________ Please confirm cancellation. |
| scmr= | If you cannot supply, please send us your credit memo against your invoice ___________ |
| sco | Please supply score and part(s). |
| sea | Please search the out-of-print market. Do not supply until we have confirmed acceptance of your quote. |
| sl= | __________ Serials Librarian |
| soli= | Our records indicate the next volume on our standing order is overdue. The last volume received was ___________ Please send the next and following volumes. |
| somi= | Our records indicate we have a standing order for the above title. We have not yet received ___________ Please send or advise. |
| spl= | Please supply ___________ |
| sqa | This accepts your offer for the above title at the price quoted. |
| ss= | __________ Serials Supervisor |
| subx= | Please maintain _____ subscriptions for the above library for this title. |
| suli= | Our records indicate the next issue on our subscription is overdue. The last issue received was ___________ Please send the next and following issues. |
| sumi= | Our records indicate we regularly receive the above title on our subscription. We have not yet received ___________ Please send or advise. |
| supo= | Please supply __________ only. |
| t | Thank you. |
| ti= | Title no. ___________ |
| trp= | We were notified that the above title was temporarily suspended. The last issue received was ___________ Has this title resumed publication? If so, please send all subsequent issues. |
| tys= | Thank you for sending ___________ |
| vea= | Is volume/edition __________ available? Please send or advise. |
| vhs | Please supply VHS format. |
| xer | Please supply a paper copy. |
| xsub= | Our records indicate we have __________ subscription(s) with you for this title. |
| yref= | Your reference ___________ |
Table of Contents | Vendor Memo Codes--Functional List
Rev. 1/16/96 dih