CUL Technical Services Manual, Bibliographic Records/Create/Examples

Bibliographic Records/Create/Examples

Table of Contents | Reference Level | Instruction Level

A. CREATING A BIBLIOGRAPHIC RECORD

Example Level

  1. Example of a blank workform for books
  2. Sample sequence for inputting a bibliographic record
  3. Sample sequence for deriving a record in LTCU
  4. Example of record derived from LC File

Example of a blank workform for books:

Sample sequence for inputting a bibliographic record

Type: LTCU new b

System response: (books blank workform)

Type: same (over "DONE" on the command line)

Type: fixed field values and variable fields

  1. LTCU same
  2. CU# FMT B RT a BL m DT 09/10/88 R/DT none STAT nn E/L 5 DCF a D/S D
  3. SRC d PLACE mau LANG eng MOD T/AUD REPRO D/CODE s DT/1 1987 DT/2
  4. CONT b ILLUS abe GOVT BIOG FEST 0 CONF 0 FICT 0 INDX 1 ME/B 1
  5. 010:: 86002840 ;020::0262231255;040::NIC|cNIC;043::e-gx---;100:10:Watkin, David,|d1941- ;245:10:German architecture and the classical ideal /|cDavid Watkin, Tilman Mellinghoff.;250::1st MIT Press ed.;260:0 :Cambridge, Mass. :|bMIT Press,|c1987.;300::296 p. :|bill. (some col.), maps, plans ;|c 28 cm.;504/1::Bibliography: p. 271-284.;500/2::Includes indexes.;650: 0:Neoclassicism (Architecture)|zGermany.;650: 0:Architecture, Modern|y17th- 18th centuries|zGermany.;650: 0:Architecture, Modern|y19th century|zGermany.;650: 0:Architecture|zGermany.;700:10:Mellinghoff, Tilman

Press ENTER with same on the command line.

System response:

    LTCU DONE CU# FMT B RT a BL m DT 09/10/88 R/DT none STAT nn E/L DCF a D/S D SRC d PLACE mau LANG eng MOD T/AUD REPRO D/CODE s DT/1 1987 DT/2 CONT b ILLUS abe GOVT BIOG FEST 0 CONF 0 FICT 0 INDX 1 ME/B 1
  1. 010: : |a 86002840
  2. 020/1: : |a 0262231255
  3. 040: : |a NIC |c NIC
  4. 043: : |a e-gx---
  5. 100:10: |a Watkin, David, |d 1941-
  6. 245:10: |a German architecture and the classical ideal / |c David Watkin, Tilman Mellinghoff.
  7. 250: : |a 1st MIT Press ed.
  8. 260:0 : |a Cambridge, Mass. : |b MIT Press, |c 1987.
  9. 300/1: : |a 296 p. : |b ill. (some col.), maps, plans ; |c 28 cm.
  10. 504/1: :|a Bibliography: p. 271-284.
  11. 500/2: :|a Includes indexes.
  12. 650/1: 0: |a Neoclassicism (Architecture) |z Germany.
  13. 650/2: 0: |a Architecture, Modern |y 17th-18th centuries |z Germany.
  14. 650/3: 0: |a Architecture, Modern |y 19th century |z Germany.
  15. 650/4: 0: |a Architecture |z Germany.
  16. 700/1:10: |a Mellinghoff, Tilman.

Press ENTER with done on the command line.

System response:

The Merged Headings Index is updated immediately. The main entry and title are indexed immediately in the Author/Title indexes. The remainder of the access points are indexed in the Author/Title/Subject indexes when the regular batch index regeneration programs are run.

Sample sequence for deriving a record in LTCU:

(1) Display the bibliographic record for the related edition. Note that the record ID displays in the upper right corner of the screen. For example:

  1. LTCU MORE
  2. CU# AAB0480 FMT B RT a BL m DT 02/02/22 R/DT none STAT mc E/L DCF a D/S D
  3. SRC PLACE ctu LANG eng MOD T/AUD REPRO D/CODE s DT/1 1985 DT/2
  4. CONT be ILLUS ab GOVT BIOG FEST 0 CONF 0 FICT 0 INDX 1 ME/B 0
  5. 010: : |a 84022553
  6. 020/1: : |a 0717201163 (set)
  7. 035/1: : |a (CStRLIN)NYCX85B22061
  8. 035/2: : |a (CaOTULAS)149980588
  9. 040: : |d CStRLIN |d NIC
  10. 050/1:0 : |a AE5 |b .E333 1985
  11. 082/1:0 : |a 031 |2 19
  12. 245:04: |a The Encyclopedia Americana.
  13. 250: : |a International ed.
  14. 260:0 : |a Danbury, Conn. : |b Grolier, |c c1985.
  15. 300/1: : |a 30 v. : |b ill., maps ; |c 26 cm.
  16. 504/1: : |a Includes bibliographies and index.
  17. 650/1: 0: |a Encyclopedias and dictionaries.
  18. 950/1: : |l UND |a AE5 |b .E56+ 1985 |d \Ref\ |h 05/22/85 C ?4905:
  19. 955/1: : |l UND |c 1:(v.1-30) |q 85-B2206101 |h 05/22/85 C
  20. 998/1: : |a 02/26/87 |t b |s 9110 |n NIC |w PATG85B8926 |d 03/04/85 |c CHF |b CHF |h 850522 |l NYCX

(2) Type deri over "DONE" or "MORE" after LTCU on the command line of the first screen. Press ENTER. This places a copy of the bibliographic record on the display screen, leaving the original bibliographic record unchanged in the data base. Note that there is no record ID in the upper right corner of the screen. For example:

  1. LTCU MORE
  2. CU# FMT B RT a BL m DT 11/11/88 R/DT none STAT cc E/L DCF a D/S D
  3. SRC PLACE ctu LANG eng MOD T/AUD REPRO D/CODE s DT/1 1985 DT/2
  4. CONT be ILLUS ab GOVT BIOG FEST 0 CONF 0 FICT 0 INDX 1 ME/B 0
  5. 010: : |a 84022553
  6. 020/1: : |a 0717201163 (set)
  7. 035/1: : |a (CStRLIN)NYCX85B22061
  8. 035/2: : |a (CaOTULAS)149980588
  9. 040: : |d CStRLIN |d NIC
  10. 050/1:0 : |a AE5 |b .E333 1985
  11. 082/1:0 : |a 031 |2 19
  12. 245:04: |a The Encyclopedia Americana.
  13. 250: : |a International ed.
  14. 260:0 : |a Danbury, Conn. : |b Grolier, |c c1985.
  15. 300/1: : |a 30 v. : |b ill., maps ; |c 26 cm.
  16. 504/1: : |a Includes bibliographies and index.
  17. 650/1: 0: |a Encyclopedias and dictionaries.
  18. 950/1: : |l UND |a AE5 |b .E56+ 1985 |d \Ref\ |h 05/22/85 C ?4905:
  19. 955/1: : |l UND |c 1:(v.1-30) |q 85-B2206101 |h 05/22/85 C
  20. 998/1: : |a 02/26/87 |t b |s 9110 |n NIC |w PATG85B8926 |d 03/04/85 |c CHF |b CHF |h 850522 |l NYCX

(3) Type same over "DONE" or "MORE" after LTCU on the command line. This allows changes to be made and proofread before the bibliographic record is added to the data base.

(4) When deriving a copy of a bibliographic record with an RLIN ID in the 035 field, delete the 035 field from the derived record. The RLIN ID applies only to the original record and not to the derived record.

(5) As a minimum, delete or modify the following fields in the derived record: 010, 020, 040, other 035 fields. Make sure that the resulting bibliographic record contains only fields applicable to the item in hand. Do not retain fields copied from the original bibliographic record that are not applicable to the derived record.

(6) Delete 950, 955, and 998 fields from a bibibliographic record. These fields do not apply to the new derived NOTIS record and should therefore be removed.

(7) Revise fixed and variable fields. For example:

  1. LTCU same
  2. CU# FMT B RT a BL m DT 11/11/88 R/DT none STAT cc E/L DCF a D/S D
  3. SRC PLACE ctu LANG eng MOD T/AUD REPRO D/CODE s DT/1 1988 DT/2
  4. CONT be ILLUS ab GOVT BIOG FEST 0 CONF 0 FICT 0 INDX 1 ME/B 0
  5. 020/1: : |a 0717201198 (set)
  6. 040: : |a NIC |c NIC
  7. 050/1:0 : |a AE5 |b .E333 1988
  8. 082/1:0 : |a 031 |2 19
  9. 245:04: |a The Encyclopedia Americana.
  10. 250: : |a International ed.
  11. 260:0 : |a Danbury, Conn. : |b Grolier, |c c1988.
  12. 300/1: : |a 32 v. : |b ill., maps ; |c 26 cm.
  13. 504/1: : |a Includes bibliographies and index.
  14. 650/1: 0: |a Encyclopedias and dictionaries.

(8) After all data have been typed and all changes have been made, press ENTER with SAME on the command line for machine validation of the data. For example:

  1. LTCU DONE
  2. CU# FMT B RT a BL m DT 11/11/88 R/DT none STAT cc E/L DCF a D/S D
  3. SRC PLACE ctu LANG eng MOD T/AUD REPRO D/CODE s DT/1 1988 DT/2
  4. CONT be ILLUS ab GOVT BIOG FEST 0 CONF 0 FICT 0 INDX 1 ME/B 0
  5. 020/1: : |a 0717201198 (set)
  6. 040: : |a NIC |c NIC
  7. 050/1:0 : |a AE5 |b .E333 1988
  8. 082/1:0 : |a 031 |2 19
  9. 245:04: |a The Encyclopedia Americana.
  10. 250: : |a International ed.
  11. 260:0 : |a Danbury, Conn. : |b Grolier, |c c1988.
  12. 300/1: : |a 32 v. : |b ill., maps ; |c 26 cm.
  13. 504/1: : |a Includes bibliographies and index.
  14. 650/1: 0: |a Encyclopedias and dictionaries.

(9) After a final proofreading of all screens of the bibliographic record, press ENTER with done on the command line. This adds the bibliographic record to the data base, indexes the main entry and title fields, and assigns a record ID. The system also prompts for adding copy holdings information. See Section V.A. for information on adding copy holdings data. For example:

Example of record derived from LC File:

  1. LTLC DONE---------------------------- ACY5106
  2. LC# ACY5106 FMT B RR a BL m DT10/27/88 R/DT none STAT mn E/L 8 DCF a D/S D
  3. SRC PLACE ctu LANG eng MOD T/AUD REPRO D/CODE s DT/1 1989 DT/2
  4. CONT be ILLUS GOVT BIOG FEST 0 CONF 0 FICT 0 INDX 1 ME/B 0
  5. 020/1: : |a 0717201201 (v.1)
  6. 035/1: : |a (DLC)88016397
  7. 050/1:0 : |a AE5 |b .E333 1989
  8. 082/1:0 : |a 031 |2 19
  9. 245:04: |a The Encyclopedia Americana.
  10. 250: : |a International ed.
  11. 260:0 : |a Danbury, Conn. : |b Grolier, |c c1989.
  12. 263: : |a 8904
  13. 300/1: : |a p. cm
  14. 500/1: : |a "First published in 1829."
  15. 504/2: : |a Includes bibliographies and index.
  16. 650/1: 0: |a Encyclopedias and dictionaries.
  17. 710/1:20: |a Grolier Incorporated.

Table of Contents | Reference Level | Instruction Level

Rev. 12/11/95 dih