Table of Contents | Example Level

CREATING AN ITEM RECORD

Instruction Level

This section describes how to create an item record in the LTCU production file on NOTIS. The item record contains the barcode label number and is primarily used for circulation control.

• Display the copy holdings record.
• Display a blank linked item screen by typing citm over "DONE" or "MORE" on the command line, a space, and the copy control number of the copy holdings statement (e.g., LTCU citm 1) to which the item record is to be linked. Do not type the leading zeroes in the copy control number; press ENTER.
• The system displays a blank linked item record screen. Example

Note the item record number in the upper right corner of the screen. The item record number consists of the bibliographic record ID (3 letters and 4 numbers), a hyphen, the 3-digit copy control number of the copy holdings statement to which the item record will be linked, a hyphen, and a 4-digit item control number. The first item record linked to a copy holdings statement contains item control number "0001", the second contains "0002", etc. For example, AHA1234-001-0001 denotes the first item record linked to the first copy holdings statement for bibliographic record AHA1234.

Bibliographic and copy holdings information is displayed on the item record screen, but cannot be changed in the item record. The main entry, title, edition statement, imprint, and series note fields are displayed from the bibliographic record. The copy status code, classification type code, location (as it is displayed in the online catalog), and call number are displayed from the copy holdings record.

3. ENUM/CHRON

Press TAB to place the cursor on the ENUM/CHRON (enumeration/chronology) field. If the item is part of a serial or part of a multi-volume set, type the enumeration and/or chronology appearing below the call number in the ENUM/CHRON field. If the item is a single-volume monograph, do not type anything in the ENUM/CHRON field.

Examples of data formated in the ENUM/CHRON field

4. MIDSPINE, DEPT LOCATN, TEMP LOCATN

Processing center procedures will determine if any information is to be typed in the following fields: MIDSPINE, DEPT LOCATN, TEMP LOCATN.

5. ITEM ID

• Press TAB to place the cursor on the ITEM ID field, in which the barcode
• label number will be placed.
• If a scanner or light pen is attached to the terminal being used, pass the scanner across the barcode label in the work to "scan" the barcode label number into the ITEM ID field. Be sure that all other data in the other fields have been typed in before scanning the barcode label number, because the system reads the barcode label number, inserts the number in the ITEM ID field, and automatically DONEs the item record.
• If the terminal does not have a barcode label wand attached, the barcode label number can be typed in the ITEM ID field. After typing the barcode label number in the ITEM ID field, press ENTER with same on the command line to review the typed data. Press ENTER with done on the command line to add the item record to the data base.

6. NOTES

Use the NOTES field to record information which should be brought to the attention ofcirculation staff. This information may also appear on another record. Examples

Table of Contents | Example Level

Rev. 12/14/95 dih