Table of Contents | Example Level

DELETING A MARC HOLDINGS RECORD

Instruction Level

If you have proper authority, as determined by logon and password, you can logically delete a MHLD from OPAC display on NOTIS.

Display the MHLD to be logically deleted:

• On the copy holdings record, type dhld, space, and the copy control number of the copy holdings statement from which the MHLD is to be deleted. Press ENTER. (For example: LTCU dhld 2)
• Or type dhld, space, NOTIS ID, hyphen, and the copy control number of the copy holdings statement from which the MHLD is to be deleted. Press ENTER. (For example: LTCU dhld ALB4082-002)

If no MHLD exists for the copy control number specified, the system displays the message: RECORD NOT FOUND

If a MHLD exists for the copy control number specified, the system displays the MHLD record. Example

Logically deleting the MHLD

For each copy statement on the copy holdings record, if the copy status code is "2" (multi-volume, incomplete) or "3" (multi-volume, complete), erase all holdings statements in the MARC holdings record, using the following procedure:

• If the bibliographic record to be deleted is a duplicate record, print or write the holdings information (or use the "cut and paste" function if your workstation supports it) so it can be transferred to the holdings record of the bibliographic record to be retained. Holdings records cannot be relinked to a different bibliographic record.
• Press TAB to place the cursor at the first character of the first holdings statement number in the holdings record. Press they key on your workstation that erases to the end of field marker. Repeat this step for each holdings statement.
• Tab to the STAT fixed field
• Change the value to d
• Type the command done on the request line, if it is not already prompted
• Press ENTER

The system displays the message: MARC HOLDINGS RECORD UPDATED

The "MHLD" does not disappear from the Copy Holdings screen but the holdings record no longer has any effect on the OPAC display and the MHLD information is not available in the OPAC.

Although it is not absolutely necessary to delete the 866/7/8 fields to logically delete the record and keep it from displaying in the OPAC, when the holdings have been discarded or no longer exist (and the record is unlikely to be reinstated), it is clearer to other staff that the record is no longer active if the holdings fields themselves are no longer present. If you choose to delete the 866/7/8 fields, you must do so BEFORE changing the STAT code to d. After the STAT code has been changed to d, the record cannot be updated. Example

Reinstating a logically deleted MHLD

• Tab to the STAT fixed field
• Change the value to c
• Type the command done on the request line, if it is not already prompted
• Press ENTER

The system displays the message: MARC HOLDINGS RECORD UPDATED

The MHLD information will once again be displayed in the OPAC.

Table of Contents | Example Level

Rev. 12/14/95 dih