Recording Vendor Reports

• Instructions for keying vendor reports
• Table of codes and claim intervals
• Recognizing title status using CHLD information

Instructions for Keying Vendor Reports

1. Retrieve the O/P/R for the copy corresponding to the vendor report. Be sure the vendor and purchase order number match those of the report.
2. Type cst n (Generates a Note Statement below the Order Scope Statement.)
3. Key in the report in the appropriate form. [see table]
4. [TAB] to the Action Date AD. Key in new action date (ex. today 90 or 07/01/98)
5. [TAB] to any other action dates and [EOF] to remove them.
6. If the vendor is unable to fill the order and cancels it, move the CURSOR, or [BACKTAB] to the first position of the AN on line 001 and change the A to V.
7. [RETURN] with DONE in the home position.
8. If the report is a vendor cancel:
   1. Go to BIBL screen.
   2. [TAB] 5 times to D/S field and change D to S (to suppress).
   3. [RETURN] with DONE on command line.
   4. Go to the CHLD screen.
   5. [TAB] to Title Level Note and type SUPPRESSED (before any searching notations)
   6. [TAB] to 0A and change to 0Z
   7. [TAB] to date, key in today [EOF]

Additional instructions for CTS:

• 8. [TAB] to copy level notes and key in your number with an m for "maintenance" (ex. m152). Erase all other employee ID numbers unless order was placed, received or maintenance was performed within that same month. If so, add your ID number after any others using a space to separate them.
• 9. [RETURN] with DONE on the command line.
• 10. Make a printout of cancelled O/P/R and put in VENDOR CANCEL folder for SW. Make a printout of HLDG screen if there are Requestors or Reserve notes.

NOTE: Suppress ONLY those records which do not have any cataloged locs.

Table of Codes and Claim Intervals

Code	Definition	Domestic Claim/Days	Foreign Claim/Days
BIND	Vendor is pre-binding	90	180
CNFM	Confirmed at	90	180
EIS	Error in Shipment	90	180
NOP	*Not our publication
NYP	Not yet published	180	270
OP	*Out of print
OPS	*Out of print--searching
OSBO	Out of stock--backordered	90	180
OSI	*Out of stock indefinitely
PA	*Publication abandoned
PC/W	*Publication complete w/
PS	*Publication Suspended
RORD	Vendor is reordering	180	180
TOP	Temporarliy out of print	365	365
VCLA	Vendor is claiming	180	180
VIMP	Vendor is importing	180	270
VPPD	Vendor has prepaid	90	180

NOTE: If vendor report specifies when the title will become available, set the action date 1 month after due date.

NOTE: An asterisk indicates a vendor cancel -- Close O/P/R with a VN (or ZN where appropriate.)

Recognizing Title Status Using CHLD Information

Code	Definition
OA	On order
2A	Continuation title on order
0Z	Order closed, nothing received
1I	Order received
1Y	Order received. Circulating uncataloged
2I	Continuation order, partially received
3I	Continuation order complete
2L	Cataloged continuation order, partially received
3L	Cataloged continuation order, complete
AN	On order
BN	Continuation order, incomplete
CN	Partially fufilled order, or claim for credit, etc.
DN	Order complete, no invoice received
VN	Vendor cancelled
XN	Cornell cancelled
WN	Title returned to vendor or Approval Series
ZN	Order complete

Table of Contents

Rev. 4/5/96 dih