ACQNET v1n083 (June 9, 1991) URL = http://hegel.lib.ncsu.edu/serials/stacks/acqnet/acq-v1n083 ACQNET, Vol 1, No. 83, June 9, 1991 =================================== (1) FROM: Christian SUBJECT: Who's new on ACQNET today (14 lines) (2) FROM: Beth Jacoby SUBJECT: Prepayments (33 lines) (3) FROM: Pamela Bluh SUBJECT: Prepayments (18 lines) (4) FROM: Beth Jacoby SUBJECT: Unethical vendor practices (18 lines) (5) FROM: Tom Leonhardt SUBJECT: Call for papers (47 lines) (1) ----------------------------------------------------------------------- Date: June 9, 1991 From: Christian Subject: Who's new on ACQNET today Jeff Kalusniak Rita Echt EDI Coordinator Head, Serials Acquisitions The Book House, Inc. Michigan State University Library E-mail: BOOKHOUSE%ALANET@ 20676RLE@MSU.BITNET INTERMAIL.ISI.EDU Lynne Brown Shirley Coleman Gifts Librarian Serials Librarian Pennsylvania State Univ. Libr. Purdue University Libraries E-mail: LCB@PSULIAS.BITNET E-mail: SHIRLEY@ASTERIX.LIB.PURDUE.EDU (2) ----------------------------------------------------------------------- Date: Tue, 4 Jun 91 09:25 EDT From: Beth Jacoby Subject: Prepayment policy The University of Delaware Library has the following prepayment policy: "Pro forma orders must have documentation attached [to the paper request received from the selector, which we keep on file for auditing purposes] indicating the requirement for pre-payment. Generally pre-payment orders either reserve an item or secure a pre-publication discount. Pro forma orders may only be processed as indicated on the list of authorizing signatures [see below]." The following persons are authorized to sign a pro forma invoice: Department Head ------------ Up to $100.00 Assistant Director --------- $101.00 to $1000.00 Director of Libraries ------ $1000.00 and above We try to avoid prepayment whenever possible, not only because of the risk involved, but because we must go through our University Accounts Payable to get a check, which delays the order considerably. We go through a vendor whenever possible and let the vendor prepay for us. We've found the list of "Publishing Imprints Believed to be Operated by Frank or Michael Gille" put out by the ALCTS Publisher/Vendor-Library Relations Committee to be very useful and keep it posted in the vendoring area so vendoring staff have easy access to it. We also add our own "restricted" publishers to this list if we get burned on pro forma orders. There are no restrictions on the type of material which is suitable for prepayment in our Library. Finally, using NOTIS acquisitions provides us with the capability of setting an "action date" so that if we don't receive a prepaid item within a certain amount of time, we are made aware of it by the weekly Expired Action Request List. Normally we set the action interval for a prepaid order at 45 days. (3) ----------------------------------------------------------------------- Date: 6 Jun 1991 12:54:56 EDT From: Pamela Bluh Subject: Pre-Pays At the University of Maryland Law Library, we do, occasionally handle pre-pay- ments when publishers absolutely will not ship material without payment in advance. For pre-payments under $25 we purchase money orders, using funds from petty cash, and then submit the receipt to the university cashier to reimburse the petty cash account. Money orders are sent to the publisher directly by the library. The payment is recorded on the order record. Pre-payments over $25 are submitted to the university's accounts payable department, together with the invoice or other documentation supporting the purchase. Generally, in such cases, the payment is made by accounts payable. Approval for prepayments is given by the acquisitions staff and tracking is handled through the routine claiming process. We try and avoid pre-payments as much as possible, but some things just can't be obtained otherwise. (4) ----------------------------------------------------------------------- Date: Tue, 4 Jun 91 09:40 EDT From: Beth Jacoby Subject: Unethical vendor practices In response to Heather Miller's request for stories about unethical vendor practices, I would like to vent some steam about the most recent one I've encountered. The University of Delaware Library ordered a book from an importer of foreign books, with whom we had been dealing with for one or two years. In response to our claim on the unfilled order, the vendor sent a response saying the book had been shipped, and they attached a copy of an invoice with a UPS shipper sticker on it. I suspected something was wrong with this "proof of delivery" because UPS can provide a copy of the trucker's daily log which shows who in the Library signed for the package. I asked for this kind of p.o.d. and received nothing but "past due" notices threatening to hold all orders until our account was paid up. When I called, I was told they could not provide p.o.d. because they had shipped the book via U.S. mail! In the meantime, this vendor is still billing us for book we never received. (5) ----------------------------------------------------------------------- Date: Tue, 04 Jun 1991 15:53:52 EDT From: Tom Leonhard Subject: Call for Papers CALL FOR PAPERS Advances in Acquisitions, Collection Development and Resource Management. JAI Press, Inc. announces a new annual entitled _Advances in Acquisitions, Collection Development and Resource Management_. We are looking for authors who can share with their colleagues current trends and practices in managing library resources from the time of selection through acquisitions and on into the daily business of managing those resources through preservation and other activities. If you are interested in contributing to this inaugural volume, please send a working title and brief outline of what you intend to cover to either Fredrick C. Lynden or Thomas W. Leonhardt, editors of the new annual. The outline and intent to submit a paper should be received by June 15, 1991. Finished chapters will be due on November 1 with all preliminaries falling in between these two dates. ADVANCES IN ACQUISITIONS, COLLECTION DEVELOPMENT AND RESOURCE MANAGEMENT Preliminary Table of Contents 1. Acquiring Electronic Media, Software, CD-ROM Policies Practices 2. Collection Evaluation 3. Staffing 4. Gifts & Exchange 5. Serials Which format? Online, CD-ROM, Traditional 6. Collection Funding & Budgeting 7. C.D./Acquisitions in Public Libraries 8. Deselection 9. Shared resources - Cooperative library systems 10. OP/Electronic Desiderata 11. Eastern European Acquisitions 12. Nonbook Public Libraries 13. Selection -- new modes, e.g., tape comparisons with two or more libraries or with BCL3 14. Approval plans 15. Collection management by automation ***** END OF FILE ***** END OF FILE ***** END OF FILE ***** END OF FILE *****