ACQNET v2n011 (January 30, 1992) URL = http://hegel.lib.ncsu.edu/serials/stacks/acqnet/acq-v2n011 ISSN: 1057-5308 *************** ACQNET, Vol. 2, No. 11, January 30, 1992 ======================================== (1) FROM: Christian SUBJECT: Who's new on ACQNET today (18 lines) (2) FROM: Jim Logue SUBJECT: Acquisitions profession, The Challenge (25 lines) (3) FROM: Mary McLaren SUBJECT: Music score vendors (6 lines) (4) FROM: Steve Murden SUBJECT: Music score vendors (39 lines) (5) FROM: William Meneely SUBJECT: Serials-to-monographs ratio, budgeting (19 lines) (6) FROM: Lee Bennett SUBJECT: Approval tapes (52 lines) (1) ----------------------------------------------------------------------- Date: January 30, 1992 From: Christian Subject: Who's new on ACQNET today Judith Wann Acquisitions Coordinator Oregon State Library E-mail: OPAC!ACQUISITIONS-OSL%OSLMAC.OSL.OR.GOV@CS.ORST.EDU Ling-Yuh W. (Miko) Pattie Assistant Director for Technical Services University of Kentucky Libraries E-mail: MIKO@UKCC.UKY.EDU Ellen Lyons Sherlock Student Dalhousie Univ. School of Library & Info. Studies E-mail: ELS@AC.DAL.CA (2) ----------------------------------------------------------------------- Date: Tue, 28 Jan 1992 10:31 MDT From: Jim Logue Subject: The profession Ann O'Neill's response to Joyce and Richard's comments set off some sirens in my mind. I get nervous when I read things like "controlling knowledge," especially when the term "gain" is nearby. "Gain respect and authority" is often translated into power, and power brings up messy discussions about how messed up society is - socialism/communism is the only answer - Big Brother - Big government - blah - blah. Yes, my logic is skewed, but not by much. I agree that professions, in part, are a product of knowledge egotism, but more so, professions are a result of economics. No, make that Economics: the study of system efficiencies. Specialized knowledge in the few is more efficient than general knowledge in the many. Now, you must understand, I speak as an "ordinary" person. I am Head of Acquisitions, but I haven't taken the year of time to study the history of Dewey and psychology of research, and therefore, I am declared a non-profes- sional. Hmmm. Why do the professional librarians think a MLS should make a difference, should crown one with authority and respect? What do you know that I don't? Society will respect the profession if the profession controls society's access to information, or if it controls the quality of information, but we all know this is completely opposed to what we believe. So it comes down to this: who shall we serve? Our egos or our people? (3) ----------------------------------------------------------------------- Date: Wed, 29 Jan 92 16:49:02 EST From: Mary McLaren Subject: Music score vendors We have been using European American Retail Music, P.O. Box 850, Valley Forge, PA 19482, to purchase music scores and have been pleased with their service. (4) ----------------------------------------------------------------------- Date: Thu, 30 Jan 1992 11:29 EDT From: Steve Murden Subject: Music scores Richard Jasper recently asked about sources for music scores. Following is a list of the sources that we use. Most frequently used: European American Retail Music Box 850 2100 Eisenhower Rd. Valley Forge, PA 19482 (215) 648-0504 Blackwell's Music Shop Broad Street Oxford England OX13BQ Less frequently used: Theodore Presser Inc. Presser Place Bryn Mawr, PA 19010 (215) 525-3636 Otto Harrassowitz Music Division Box 2929 D-6200 Wiesbaden Germany Hard to find titles: Vester Music 917 Eighth Aves. South Nashville, TN 37203 (615) 254-9362, (615) 244-2785 Joseph Patelson Music 160 W. 56th Street New York, NY 10019 (212) 582-5840, (212) 757-5587 (5) ----------------------------------------------------------------------- Date: Thu, 30 Jan 92 08:28:59 EST From: William Meneely Subject: Ratio of serials to books I am interested in hearing from anyone who is willing to provide some guidance on the proportion of serials to books within their library materials budget. I am trying to hold the line at Georgia State University with 80/20 and to set that as an institutional goal (and I would be far more comfortable with 60/40 or 70/30 though those seem unrealistic with my current budget). How I am figuring the ratio here is: (1) exclude special funds and endowment, (2) include in serials all periodicals, continuations, CD-ROMs: (Predicted serials costs for FY) / (Total Library Materials Budget - Binding) to (Book funds) / (Total Library Materials Budget - Binding). Also, if folks have guidance on how their institution went about agreeing to the critical ratio, I would be most appreciative. Thanks for your assistance. (6) ----------------------------------------------------------------------- Date: Thu, 30 Jan 92 16:48 CST From: Lee L. Bennett <#L07LLB@LUCCPUA.BITNET> Subject: Approval tapes in a NOTIS library There have been a few postings around lately on some of the lists about using vendor supplied tapes for approval plan materials. A couple of years ago I mentioned to Academic Book Center (our approval vendor) that they should automate their Open Order List. It is a printed list of all the titles they will be sending on our approval profiles. We have always used this list to avoid duplication of firm orders and approval plan titles. We search the list as part of the pre-order search process. We are a NOTIS site. ABC can now provide that file in two automated formats: one is PC-based & is loaded on the hard disk of a PC. It can be searched by title, ISBN, LCCN, & LC class. This is at least an advantage over searching a paper printout of 3000+ titles. We tested this & helped them refine the search software. It's quite easy to use. However, I always want more out of automation, so I asked them if they could supply it to us on tape which we could load on the mainframe & search using NOTIS. That's the other format. I wanted to be able to do two things with this datafile: to be able to search it using standard NOTIS search commands & to be able to derive (transfer) records from this file into our catalog file upon receipt of each weekly shipment. I also wanted the file to be closed to the public as these are books we do not yet own, may choose to return, or may not even get published. We have loaded the tape under the MDAS (Multiple Database Access System) software. This is normally used for Wilson indexes & the like. It is part of NOTIS software. Doing this gives us the ability to control access to the datafile without interfering with our catalog index files. Using the regular catalog file (LMS software) we would not have had such control over access to the records. An additional MDAS datafile was easier to set up, too. We can dump the file & reload each monthly tape without fear of erasing the wrong set of records. We can easily search the file now from any NOTIS terminal. Collection Manage- ment has access to the full list. Each week upon arrival of the approval shipment we derive the bibliographic records into our catalog file. This relieves us of a considerable amount of OCLC searching & downloading. The "derive" command is so much easier to use that I have assigned this work to student assistants & thus have real staff time savings as well. I prefer this method of adding records for the approval weekly shipment to using a weekly tape that is directly loaded into the catalog file. We have more control over when the records are loaded, we can check-in the book, transfer the record and update the copy holdings record all at the same time. In summary, the ABC Open Order List, used as an MDAS datafile gives us the following advantages: full access to the records from any staff terminal, NOTIS search commands which are already known by the staff, abiblity to transfer bibliographic records without use of OCLC, transfer of approximately 12 hours weekly of FTE time to approximately 6 hours of student assistant time. ******* END OF FILE ****** ACQNET, Vol. 2, No. 11 ****** END OF FILE *******