Guidelines on Cornell Practice for MARC Holdings Fixed Fields
Defaults for newly created MHLDs are indicated by an asterisk.
| Label | Name | Description/Values |
| CU | Notis ID | [system supplied] |
| FMT | Format | [system supplied] |
| DT | Date holdings record was created | [system supplied] |
| R/DT | Date holdings record was revised | [system supplied] |
| STAT | Record status | [system supplied, but can be modified by authorized staff] n* = New d = Deleted c = Corrected or revised |
| RT | Type of record | v = multi-part monograph x = single-part monograph y = serial |
| E/L | Encoding level | 3 = summary holdings (first level of enumeration and chronology, does not included detail on missing or not published pieces) Cornell application: use for retrospective holdings where detail is missing unknown. 4* = detailed holdings (first and subsequent levels of enum/chron [may be compressed], and detail on missing, not published or not held parts) Cornell application: use for holdings for new cataloging which will include all detail. |
| R/STAT | Receipt or acquisitions status | 0 = unknown 1 = other (when no other code applies) 2 = complete (use for complete multipart monographs or serials, and for single part items) 3 = on order [not used at Cornell] 4* = currently received (multipart monographs or serials) 5 = not currently received (multipart monographs or serials) |
| MTHD | Method of acquisition | u* = unknown [other codes not used at Cornell] |
| DT/CAN | Intent to cancel date | <yymm> = date of cancellation or last expected part uuuu = intent to cancel; effective date not known <4 blanks>* = no intent to cancel or not applicable Cornell application: use <yymm> for all cancelled continuation orders. |
| G/RTN | General retention policy | 0 = unknown 1 = other general retention policy 2 = retained except as replaced by updates 3 = sample issue retained 4 = retained until replaced by microform 5 = retained until replaced by cumulation, replacement volume, or revision 6 = retained for a limited period 7 = not retained 8* = permanently retained |
| S/RTN | Specific retention policy | <3 blanks>* = no policy recorded 1st character position = policy type l = latest p = previous 2nd character position = number of units 1-9 3rd character position = unit type m = month(s) w = week(s) y = year(s) e = edition(s) i = issue(s) s = supplement(s) |
| CMPLT | Completeness | 0* = other 1 = complete 2 = incomplete 3 = scattered 4 = not applicable (use for single part items) |
| LEND | Lending policy | u* = unknown Cornell application: not used |
| REPOL | Reproduction policy | u* = unknown Cornell application: not used |
| LAN | Language | <3 blanks>* = statement contains no coded chronological data or ordinal numbers (default for 866/867/868 fields; actual code used only when 863-865 fields present) Cornell application: use <3 blanks> with 866/867/868 fields |
To add the fixed fields for a 007 field
To delete the fixed fields for a 007 field
All 007s valid in bibliographic records are also valid in MHLDs. A copy specific 007 should be entered in the holdings record if Cornell owns multiple versions of a title which can be cataloged on the same record, but which have different 007 values (preservation microfilms must still be cataloged separately to maintain 007s in the bibliographic record).
Use the variable fields 010-035 in MHLD only when cataloging multiple versions of an item on one record and the values for a particular copy vary from the values in bibliographic record. For example, if the print copy of a serial is cataloged in the bibliographic record and the microfiche copy is added to the same bibliographic record, with a separate copy holdings statement and MARC holdings record, enter the ISSN of the microfiche edition in the MARC holdings record if it differs from the ISSN of the print copy cataloged on the bibliographic record.
Use of this field in the MHLD at Cornell for preservation information is under discussion. Continue current practice with bibliographic 583 until further notice.
842 Textual Physical Form Designator
This field contains a textual designation of the physical medium, form, or type of material of the item. It is related to the physical form code contained in the 007/00 (Physical Description Fixed Field/Category of material). It is intended for use with the information in 85x/86x paired fields or with textual information in 866/867/868 fields. NOTIS does not yet use this information in displays.
Please consult with your supervisor if you find a situation in which you believe this field would be appropriate.
This field contains a description of the reproduction aspects of the bibliographic item when some or all of the holdings are a reproduction of original materials that are described in the related bibliographic record.
Specific practice guidelines:
Intended for use with 85x/86x paired fields and multiple holdings record for a copy. Not used at Cornell at this time.
845 Terms governing use and reproduction
This contains information about terms governing the use and reproduction of a bibliographic item when the holding organization will lend or reproduce the item. It may be used, for example, to record restrictions on the reproduction of microform copies or on the use of a videocassette or computer file. It is not currently displayed in the NOTIS OPAC.
For example:
NOTIS displays information from the following subfields.
NOTIS does not use fields 853-865 for OPAC display or serial check-in. Use the 866/867/868 for holdings information.
Indicators for fields 866, 867, and 868:
Cornell will generally be using 1st indicator 4 and 2nd indicator 1.
The first subfield will always be subfield 8 (Link and sequence number). The |8 value will always be 0, since we are not linking to caption or pattern fields, but using only 866/867/868 fields for holdings at present.
899 Enumeration and chronology -- local NOTIS field.
Not used at Cornell.
Table of Contents | Instruction Level | Example Level
Rev. 3/7/96 dih